Module 2 – Reporting and Responsibilities

One of the requirements of being a parent mentor is reporting on the work you are doing in your district and keeping track of the number of parents (students, staff and community members) you have trained.

In this lesson you will learn about:

• Reporting  –  location and types of documents
• Quarterly Contact Reports
• Big Questions to Ask Before You Begin
• Tools You Can Use and Other Helping Hands

Reporting

All documents for reporting are on the Learning Curve of the Georgia Parent Mentor Partnership website

www.parentmentors.org     Click on the Learning Curve to connect to reporting links and information and tools.

The reporting documents you will need to become familiar with:

Contact Tracking Reporting

Quarterly Reporting  *New Mentors use the Alternate Family Engagement Reporting Link (it is basically a step by step checklist)

Pre and Post Surveys

Contact Tracking Reporting

This report tells about the way you have reached out to parents and staff during that quarter.  It is easy to do, you just link to the document and plug in your information.

Everything you need is on the Learning Curve

Progress Reports are due on Oct. 15,  Jan. 15,  and April 15.

The Quarterly Contact reports are due on Oct. 15,  Jan. 15,  and April 15 and May 30

Parent mentors are expected to report quarterly on the kinds of interactions and trainings (or Contacts) they have accomplished. There are numerous categories, like did you attend an IEP meeting with a family, or, have one on one phone conversations, or did you host a training?

The Quarterly Contact Reporting tab on the Learning Curve offers many tools for you to complete your report. These are examples of the types of Contact information you will be reporting.

There are several other reports you will need to complete during the course of the school year.

Quarterly Reporting

This report is filed on Oct. 15, Jan. 15, and April 15. It is about the work you have done relating to your big goal — the one that is moving towards improving outcomes for students with disabilities.  To be ready to answer the questions in the report, you should review the Alternative Year Checklist. 

Pre and Post Surveys

I’ll bet you already know where these are located, right?  (There will be a question on the quiz.)

Once you have decided on your Target Group…. (learn more about choosing a target group in the lesson Evidence to Practice Guides and Data Collection)

The Post Survey is completed by parents near the end of the year. The results will help you determine if your training worked, or if you need to tweak your trainings for the next year.

So, fast forward to the end of the year….

You completed your Quarterly Contacts, and your Alternative Family Engagement Reports in October, January, April and May.

You did your Pre and Post Surveys

But, you did not meet your goal.

You may be disappointed but, you should keep in mind several things.

1. It takes time to build a program.

2. You will not be “judged” by whether or not you met your goal.

3. The feedback you get from the GaPMP will help you refine and regroup so that you can get closer to your goal next school year.

As a “rookie” parent mentor you have a few questions to ask before you can begin to set your goal and make a training plan for the families you will serve. Now that you have learned about where to find reports and what you will be reporting on let’s move on.

Proceed on to the next lesson —  Making a Plan